Voxing Pro Terms & Conditions
The present Terms & Conditions define the conditions of use for the Voxing Pro platform accessible from the Internet site or via the mobile Voxing Pro application (hereinafter "the Platform") published by the company MOBILIS PRO, SAS registered in the Nanterre Trade and Companies Register under no. 803 940 642, and whose head office is located at 13 rue Camille Desmoulins, 92130 Issy les Moulineaux, France.
Mobilis Pro operates a Platform called Voxing Pro, accessible via the Internet site voxingpro.com and a mobile application, from which voice actors can publish their profiles online and for producers to access these profiles, search for voices, and send messages to the Actors. Access to these services is only available through the creation of an account (“Account”).
Persons wanting to benefit from the services offered on Voxing Pro must accept these Terms and Conditions when opening their Account. Anyone who does not accept the present Terms and Conditions, cannot use the services available on the Platform.
Note: For an optimal experience of the platform, we recommend using Firefox, Chrome or Safari browsers.
Article 1: Definitions
Each term beginning with a capital letter has the meaning indicated in its definition, whether it is in the singular or plural.
• Actor: designates a professional actor or artist specialised in voice recordings such as dubbing, voice-over, radio or TV advertising, audio descriptions, narrations, audiobooks, video games, animation, etc. The Actor is generally called "voice actor", "voice talent", "dubbing actor", "voice artist", or "voice over".
• Account: designates the space reserved for Actors, Producers, Voice Directors and Voice Agents, where they access the Platform interface.
• Content: designates all information and elements published by the Account Owner to highlight their Profile.
• Dubbing Credit: designates an Actor reference and an audiovisual project (TV series, film, animation, video game, etc.) the Actor has dubbed.
• Home Studio: designates the activity of an actor recording their own voice from their home or their own recording studio, without the presence of an external artistic director or an external sound engineer.
• List of Actors: designates a List of Actors who have accepted to receive notifications and SMS messages from Producers.
• Mediartis: designates the internet site www.mediartis.com published by Mobilis Pro and dedicated to audio database GDPR compliance processing and casting.
• Producer: designates a recording studio, an agent, a voice director, a television channel, a company producing videos and recordings.
• Profile: designates the profile published on the Platform by an Actor, or the owner of an account. • Public: designates any person accessing Actor Profiles via the public pages of the Platform.
• Sample: designates an audio sample in which the Actor has participated and in which his or her voice is identifiable.
• Services: designates the services accessible via the Platform.
• Subscription: designates the subscription to an offer New Talent, Piano, Forte, Fortissimo for the duration mentioned on the platform.
• Video: designates a video excerpt in which the Actor has participated and in which his/her voice is identifiable.
• Voice Agent: designates a person or company mandated by an artist to represent them.
Article 2: Services accessible from the Platform
The Platform provides Actors with a Service that allows them to publish their Profile, Samples and Videos in which they have participated, voice characteristics and specificities, industry experience, representative photos, CVs, professional availabilities, list of actors they have dubbed (including the name of the film), and contact information.
A search engine to search for Actors by name is available on the Platform. Producers connected to the Platform can consult Actor Profiles and have the possibility to contact Actors. Access to Platform Services depends on the Subscription an Actor has selected.
Public visitors to the Platform can consult Actor profiles and can contact Actors via a contact form on their public Profile page.
New Talent, Piano, Forte, Fortissimo, or any other Subscription referred to as a paid offer, are only accessible to Actors who have active paid Subscriptions. With the exceptions of New Talent, Piano, Forte, Fortissimo, or any other named paid offer, the Services accessible on the Platform by Actors are free, but are subject to connection costs paid by the Actors and users of the Platform to their internet providers via the internet package to which they have subscribed to with their operators.
Upon expiration, Subscriptions are automatically renewed for the same duration of the initially subscribed term. Parties wishing to cancel their subscription can do so via email at least fifteen days before the anniversary date of their current Subscription.
Actors are informed of the expiry and renewal dates 30 days prior to its occurrence. In the event of a Subscription renewal, the applicable rates are those in force on the date of renewal.
Subscriptions to offers available on the Platform allow Actors to diffuse their Profiles to Producers and Voice Casters on the Mediartis platform, also operated by Mobilis Pro.
Producers registered on Mediartis use the platform to manage their private voice actor databases and contact Actors when organising castings. By subscribing to a paid Subscription on the Voxing Pro platform, an Actor’s public profile may also be shared with producers registered on Mediartis. This increases promotion of the Actor.
The Platform provides a Service to Producers, Voice Directors, and Agents, that allows them to search for Actors whose Profiles correspond to specific criteria and contact them via email or SMS sent via the Platform. Access to Platform Services is free for Producers, with the exception of sending SMS messages, which is invoiced according to the rates mentioned on the site, subject to connection costs paid by the Actors and Users of the Platform to their internet providers via the internet package to which they have subscribed with their operators. These rates may change at a later date.
Producers can upload their private List of Actors to their Account on the Platform, and can contact them, as well as Actors published on the Platform, via tools available on the Platform. Producers warrant they have obtained consent from all Actors to hold and use their personal data for organising Castings, auditions, recording sessions, and to communicate with them.
Article 3: Opening an Account
Profile publication is exclusively reserved to Actors, Voice Agents, Producers, Voice Directors, and other Audiovisual Voice Production professionals who have opened Accounts on the Platform, and are subject to the conditions of the current Terms & Conditions.
Account creation is validated after providing all required information and once Mobilis Pro accepts the Account creation request. Actors who work principally in Home Studio may not open an Account on the Platform. Mobilis Pro reserves the right to refuse validation of a request to open an Actor Account for anyone who does not respect this condition.
The Actor, Voice Agent, Voice Director, Producer, or other Audiovisual Voice Production professional agrees to provide true and accurate personal and company information when opening an Account.
Accounts may only be opened by adults. Any opening of an Account by a minor, younger than eighteen years old, can only be done with prior written authorisation of the minor's parent or legal guardian and provided to Mobilis Pro.
Every account holder has a username and password to connect to their Account. When an Account is created by a Producer, Voice Director or Voice Agent, they may also create sub-accounts with different rights depending on the function of the sub-account holder.
Only the Account Owner is authorised to connect to an Account using the username and password corresponding to the said Account. The Account Owner agrees to store their passwords in a strictly confidential manner.
As such, any activity undertaken in an Account is assumed to have been done by the Account Owner themself or with their authorisation, unless the Account Owner is capable of proving that their Account has been hacked.
An Account may neither be sold nor transferred to another physical person without the express written consent of Mobilis Pro.
Article 4: Profile
4.1. Required Information
Account Users must provide the requested mandatory information in their Profile and notably for Actors :
• Personal information (first and surnames);
• Contact information (telephone number, e-mail address, agent);
• One or more high-quality photographs;
• Text describing the Actor, for example, their training and CV;
At least three (3) broadcast Samples or three (3) dubbing projects they have done. Actors must state whether Samples are demos; mock-ups; have been broadcast and, if applicable, the project from which the Sample is from. The Actor's voice must be present and identifiable on the uploaded Sample. Profiles will not be published until all required information has been provided.
It is mandatory that the Actor has 3 dubbing references or 3 broadcast Samples
The only exception to the previous scenario is for “New Talents” who are just starting their career. After validation by the Voxing Pro Team, and only if the Actor has completed either a voice-over or dubbing: minimum of 2 recording sessions in a studio with a sound engineer and a Voice Director or Producer OR training. If a “New Talent” meets these conditions and can provide 3 Samples (broadcast or not), their Profile will be considered for validation and publication on the Platform. New
Talent Subscriptions are subject to promotional pricing for one year and cannot be renewed – New Talents must select a different Subscription at the end of the first year.
Profiles will not be published until all required information is provided. Actors also have the possibility to:
• Upload photos or videos presenting their work, either through images or voice, and subject to the same conditions as Samples
• Define voice characteristics
• Describe professional experience
• Indicate availabilities
• Indicate languages they speak
• Provide links to other sites they are presented on (blog, personal website, Wikipedia, etc.)
The Profile can be updated by the Account Owner at any time by logging into their Account. In addition to the conditions detailed below, Account holders expressly understand that all information provided on their Profile can be viewed and accessed by any person accessing the Platform.
The Actor understands and agrees that their Profile may be accessed by Mobilis Pro Team members for administrative purposes and in order to ensure the quality of published Profiles on the Platform. To this end, the Actor warrants they have been informed and expressly accept that they may be contacted by the Mobilis Pro Team extending advice for optimising and improving the referencing of their Profile.
4.2. Accuracy of Information
The Account Owner is expressly informed that Mobilis Pro places particular importance on the accuracy of the information uploaded to the Actor's Voxing Pro Profile. The account holder agrees to upload precise and accurate information to his/her Profile. As such, Mobilis Pro reserves the right to immediately terminate the Account of an Actor, or any account holder, without advance notice and without any due compensation, in the event that information published on the Actor's Profile is revealed to be false or harmful to a third party.
The following scenarios will be systematically sanctioned (list non-exhaustive): • Uploaded Samples in which the voice of the Actor is not present;
• Referral to a work in which the Actor has not participated;
• Uploaded audio mock-ups in the guise of broadcast work;
• Identity theft.
4.3. Respecting the rights of third parties
The Account Owner undertakes that none of the Content published on their Profile is immoral; likely to violate the rights of third parties; pornographic, racist, violent or likely to constitute a defense or question of crimes against humanity. The Actor also agrees not to publish any Content on their Profile that is likely to infringe on intellectual property rights such as trademark, industrial rights, copyright, image rights, or sui generis database rights. The Actor agrees to obtain, prior to uploading Content to their Profile, the required authorisation(s) from the holders of the rights relating to Samples, Photos and Videos. The Account Owner acknowledges that they are solely responsible for the Content published on their Profile.
4.4. Platform Usage
4.4.1 Use of the Platform by the Actor
The Platform is exclusively dedicated to the promotion of the Actor's skills in the voice recording field. Under no circumstance can the Actor’s Profile be used for advertising, sale or rental, either commercial or free of charge, of other products or services of any kind whatsoever.
The Profile may not contain any commercial proposal or proposal regarding rates, any encouragement of direct cold calling, nor any reference to home studio services or to work carried out in a home studio.
The Profile may not contain any commercial or pricing proposals, any incentives for live canvassing or any reference to a Home Studio or to work done in a Home Studio.
The Actor expressly agrees that, as a member of the Voxing Pro Platform, his/her name, photograph(s), content may be displayed on any support, as a member of Voxing Pro and to inform site visitors and the public of Voxing Pro members and platform news. Statistics on the use of the platform by Producers and Voice Directors will be accessible to the Actor for informational purposes if the Actor has an active Subscription to Piano, Forte or Fortissimo offers.
In order to respect Producers and Voice Directors privacy, the Actor will refrain from soliciting them based on their activity on the platform. If the present Article 4 is violated, Mobilis Pro reserves the right to immediately remove from the Platform all Content uploaded by the Actor and to delete his/her Profile without any possible compensation or guaranteed republication. The Actor will then be prohibited from opening any new Account on the Platform.
4.4.2 Use of the platform by the Producer, Voice Directors and Agents
The Platform aims to simplify the work of Producers, Voice Directors and Agents who work and communicate with professional actors. Producers, Voice Directors and Agents who have opened an Account on the Platform agree to use it exclusively in a professional capacity. They also agree to use it solely for the proposition of roles to Actors that are in no way immoral, likely to infringe the rights of third parties, pornographic, racist, violent or likely to constitute an apology for, or a questioning of, crimes against humanity. The Producers, Voice Directors and Agents are also prohibited from proposing roles to an Actor that are likely to infringe on intellectual property rights, such as copyright or image rights. A Producer’s Contact List is never shared with other Producers or third parties.
A Producer can upload Lists of Actors to his/her Account. The Producers warrants the Actor List has been obtained in compliance with the General Data Protection Regulation applicable to personal data. The Producer may only import their Contact List into their Account if it has been established in accordance with the regulations applicable to personal data. In the event of a violation of Article 4, Mobilis Pro reserves the right to withdraw all Content posted by the Producer from the Platform and close the Producer's Account without any compensation being claimed.
Producers, Voice Directors, and Agents who download Samples from the Platform are solely responsible for the General Data Protection Regulation compliance processing of the personal data.
The Producer agrees that Mobilis Pro may inform the Actors and any third party about their registration on the Platform. As such, Mobilis Pro may disseminate a press release via email, social networks or any other means, mentioning the fact that the Producer has joined the Platform. The Producer further agrees that their logo or trademark be reproduced in a press release or in any medium intended to inform users of the Platform or third parties. The Producer may nevertheless request that the Actors whose Profile they consult not be informed of their identity, but simply notified that a Producer has consulted their Profile.
4.4.3 Use of the Platform by the Public
Any site visitor who downloads Samples for a use other than personal and private, must comply with the regulations in force.
4.5 Reception of SMS messages
The Actor accepts contact by means of SMS by any person having obtained his/her contact details on the Platform, and particularly by Producers and Voice directors or via the contact form accessible on
their public Profile page. The Actor recognizes that Mobilis Pro is in no way responsible for the accuracy of information sent via the Platform. The Actor is not obliged to respond to contact requests received via the Platform. The Actor is not obliged to accept Projects for which they receive a request. The Actor is free to contact by any means the Producer who has sent them an SMS and to follow up, or not, on the said SMS.
The Actor recognises that the SMS received from the Producer in no way constitutes a promise of employment or a contract.
4.6 Profile Administration
The Actor agrees that the Mobilis Pro team may, at any time, make necessary modifications and corrections to their Profile, or add Actors and original films to the I DID IT section that were previously mentioned by the Actor in their resume. The Actor can entrust the management of his/her Profile to his/her Voice Agent. If an Actor has subscribed to the "Fortissimo" offer, the Actor entrusts the management of his/her Profile to the Mobilis Pro team for the entire duration of the Subscription.
Article 5 : Duration
5.1 Voluntary closure of the Account
Account Owners can terminate their Account in writing to Mobilis Pro, 13 rue Camille Desmoulins, 92130 Issy les Moulineaux, France, or by email at email@example.com. Nevertheless, active Subscriptions must be paid in full, even if the Account Owner no longer wishes to be presented on the Platform.
5.2 Account Suspension
Mobilis Pro reserves the right to suspend the Account of any Account Owner, at any moment and without any advance notice, in the case of infringement of the provisions of the current Terms & Conditions. In particular, Mobilis Pro can suspend the Account of an Actor whose recordings take place principally in a Home Studio.
5.3 Closure of the Account for infringement of these Terms & Conditions
In the case of a suspension of the Account according to Paragraph 5.2 above, or in the case of proven failure by the Account Owner to fulfill any obligations which have not been remedied within a period of seven (7) days following formal notice sent to this effect by email to the email address stated when opening the Account, Mobilis Pro may close the Account by right and without legal formalities, without relinquishing compensation for the entire amount of any damages suffered by Mobilis Pro.
Mobilis Pro may also proceed automatically with the closure of the Account, without prior notice, in the case of proven violation of a particularly serious nature of these Terms & Conditions by the Account Owner, such as infringement of the rights of third parties in a Sample or any other element of the Actor's Profile, identity theft, falsely attributed credit, or publication of Content that is racist, homophobic, defamatory or likely to endanger the lives of others. The account holder will then be prohibited from opening any new Account on the Platform.
5.4 Closure for failure to provide required information
Subject to prior notification of the Account holder by email, and in the absence of an objection from the latter, Mobilis Pro reserves the right to close an Account at any time, in which the required information mentioned in Article 4.1 has not been provided.
5.5 Consequences of Account closure
Any account holder wishing to close his/her Account must ensure that he/she saves uploaded Content before proceeding with the closure. Under no circumstances may the Actor seek redress from Mobilis Pro if he/she has forgotten to save the Content in their Account. From the date of Account closure, the Content uploaded by the Account Owner may be deleted from the Platform within a maximum delay of
30 days. The actor will be sent an email after 23 days from the Account closure to remind them they have 7 days remaining to download content from their Account. Closure of the Account for any cause, whatsoever shall establish no right to compensation in the Account Owner’s favor.
Article 6: Guarantee
The Account Owner guarantees that he/she holds all intellectual property rights, such as trademark or industrial rights and copyright for the Content that he/she has uploaded to the Platform. The Account Owner also guarantees the authenticity and accuracy of the Content that he/she uploads and that said Content under no circumstances infringes morality or the rights of third parties. As such, the Account Owner shall compensate Mobilis Pro, on first request, for any sentence, incidental expenses, settlement, or fees resulting from any action for infringement or liability brought against the company because of the Content posted by the Account Owner, subsequent to the said action having led to an enforceable sentence (whether final or not) of Mobilis Pro, the conclusion of a settlement agreement, or requiring the payment of fees of any type whatsoever.
Article 7: Liability
Mobilis Pro cannot control a priori the Content uploaded to the Platform by Actors and other Account Owners, and has no general obligation to monitor such Content. Mobilis Pro operates exclusively as host of the Platform according to Article 6-I-2 of Law No. 2004-575 of June 21, 2004 regarding Confidence in the Digital Economy, as regards the Content published by the Account Owner.
In its role as host, Mobilis Pro is obligated to immediately delete any content of a racist, defamatory, disparaging or insulting nature, and more generally content that is contrary to laws and regulations, or which affects the rights of third parties to public order and morality, as soon as it receives notification in accordance with the law of June 21, 2004 regarding Confidence in the Digital Economy.
Mobilis Pro shall under no circumstances be held responsible for any damage suffered by an account holder or third party, resulting either directly or indirectly from Content uploaded to the Platform. Mobilis Pro is under no circumstances responsible for the management of the intellectual property rights linked to the Content. As such, the company is under no circumstances responsible for the unauthorized use or reproduction of one or more items of Content, nor for the consequences of this use or reproduction. Nor can Mobilis Pro be held responsible for any malfunction of the Services due to an interruption of the Internet network for any cause whatsoever or as a result of failure of the hosting server used by Mobilis Pro.
In addition, each Account Owner acknowledges Mobilis Pro's right to temporarily interrupt access to Services when the Platform or any connected server is the subject of an update or maintenance operation. When this occurs, Mobilis Pro will strive to reduce the inconvenience suffered by Account Owners and users by reducing the period of the interruption to the minimum time necessary to carry out the operation in question.
The responsibility of Mobilis Pro will not be held liable for any amount greater than the value of the Subscription in effect at the time of the event that generates responsibility.
Mobilis Pro will not be held liable if the performance of their obligations is delayed or prevented due to any force majeure, a fortuitous event or a cause beyond their control, such as, for example: natural disasters, wars, earthquakes, fires, explosions, riots, interventions of governmental or military authorities, bad weather, water damage, malfunction interruption of the electricity or telecommunications network.
Article 8: Personal Data
As part of its business, Mobilis Pro collects personal data. Mobilis Pro collects the details of Actors, Agents, Voice Directors and Producers, as well as their resumes, voice samples, calendars and recording locations. The processing of such data is necessary for the provision of the Services mentioned in these Terms & Conditions, including diffusion of these data to Producers and professional Users subscribed to Mediartis offers. Unless refused by the Actor, Voice Agent, Voice Director or Producer's representative, the collected data is also used to keep him/her informed of the news and services offered by Mobilis Pro.
Any individual can unsubscribe from newsletters and other communication tools at any time.
In order to remain at the forefront of voice data processing technology, Mobilis Pro has entered into partnerships with several laboratories. Within the developmental framework of new technological tools,
our partners are likely to have access to Samples so that we can continue to propose you the most innovative solutions.
Upon request, we can provide you with an updated list of our partners. If you do not wish your Samples to be integrated into our R&D programs, you can let us know at any time via the various contact links.
Data is conserved for the duration an Actor, Voice Agent, Voice Director, or Producer has a Voxing Pro Account. If the person is inactive for 36 consecutive months, an email is sent to remind them of their Account and provides the possibility of terminating their Account at any time. The email reminder is then sent once a year, unless the person informs Mobilis Pro of their intention to close their Account. In any event, their email address is conserved in the marketing list until the person requests to be taken off the list.
If an Actors data has been diffused to a Producer with a Mediartis Subscription, the Actors data is no longer visible to the Producer once the Actors Account has been deactivated. Every Actor, Voice Agent or Producer has the right to access, request modifications, corrections, deletion, and in some cases, portability of their Personal Data, in compliance with the provisions of the law relating to data processing, files and freedoms of January 6, 1978 in the version in force on the date hereof, and in accordance with the European General Data Protection Regulation.
Mobilis Pro has delegated Virtual DPO as their external Data Protection Officer. For any questions please visit www.virtual-dpo.fr directly.
The right to access, to modify, to correct, and to delete, described in the previous paragraph, can be exercised directly with Voxing Pro customer support at firstname.lastname@example.org or via the contact form of Mobilis Pro’s DPO, accessible at www.virtual-dpo.fr.
The Actor, Voice Agent, Voice Actor or Producer expressly recognizes that once they have shared content with a third-party application or server, Mobilis Pro is no longer responsible for enforcing the right to delete on these third-party applications. The concerned person must contact the publishers of the applications through which they have shared their data, in order to exercise their right of deletion.
Mobilis Pro undertakes to inform Actors, Voice Agents, Voice Actors or Producers as soon as possible in the event that they are informed of the existence of a violation of the personal data communicated, since this violation is likely to have consequences for the private life or the freedom of the Actor or Producer.
In case of difficulties relating to the management of personal data, the concerned person has the right to lodge a complaint with the CNIL or with any competent supervisory authority.
Article 9 : Communication
The Actor, Voice Agent, Voice Director, Producer, or any Platform User with an Account, expressly authorises Mobilis Pro to use their name, photograph, brand and/or logo, in order to mention them as a Mobilis Pro client in Mobilis Pro and/or Voxing Pro marketing and communications support of any nature. The name of the User may also be disseminated via social networks.
Mobilis Pro will cease marketing and communications client references upon request of the User. The User agrees not to request cessation of these activities without a valid reason and/or in a derogatory manner via marketing and/or communications supports.
Article 10 : Miscellaneous
In the event one of the stipulations of the present Terms and Conditions is nullified, the content of the new disposition will be as similar as possible to the canceled stipulation, provided that the new disposition is balanced and does not harm or infringe on the rights of the Actor, Voice Agent or the Producer’s Representative.
The headings of the Articles of these Terms and Conditions appear only for convenience and in no way affect the meaning of the provisions to which they refer.
No sign of tolerance by Mobilis Pro, even if repeated, will constitute a waiver to any of the provisions detailed in these Terms and Conditions.
The Terms and Conditions can be modified at any time by Mobilis Pro. In the event of modifications, the applicable Terms and Conditions are those in effect on the date of use of the Platform.
All modifications are communicated to the Actors and Producers within a reasonable amount of time before it takes effect. In the event an Actor or Producer refuses to apply the new Terms and Conditions, they have the option of terminating their Account within one month from the date of notification of the modification of these Terms and Conditions. No special conditions may prevail over these Terms and Conditions, with the exception of express written consent on behalf of Mobilis Pro.
These Terms and Conditions are governed by French law. The text of the French version of these Terms and Conditions shall govern in the event of any dispute, regardless of its nature, that directly or indirectly relates, without this list being exhaustive, to the validity, interpretation, execution or non-execution of these Terms and Conditions. Any claims or issues concerning the validity, interpretation or performance of these Terms and Conditions shall be referred exclusively to the French Courts in the region of the registered office of Mobilis Pro (Paris, France).
The VoxingPro.com website is published by Mobilis Pro, a simplified joint-stock company with capital of 69.801,09€, whose headquarters are located at 13 rue Camille Desmoulins, 92130 Issy les Moulineaux, France, registered with the RCS of Nanterre under the n° 803 940 642.
Contact : email@example.com
N° TVA : FR67803940642
Responsible for the Publication: Mme Cécile LIMAL
Host: Clever Cloud, 11 Rue Pierre Landais, 44200 Nantes, FRANCE